Mine Mill Local 598 - Unifor
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Officers and Duties

Section 1:

Elective Executive Officers of this organization shall consist of the President, Vice-President, Recording Secretary, Financial Secretary, Sergeant-at-Arms, Guide, and not less than three Trustees, all of whom shall be elected by secret ballot.  All vacancies except President must be filled promptly by election.  The Executive Board may fill in the vacancy until such election.

Section 2: President

It shall be the duty of the President to preside over all meetings of the Union, preserve order, decide all questions of order appealed to him or her, enforce the Constitution of the Local Union and the Local By-Laws and shall at all times watch vigilantly over the interest of the Union.  He or she shall have the right of casting the deciding vote on any question where the assembly is deadlocked and shall have the right to vote at the election of officers.  He or she may countersign all cheques and warrants upon the Local Union that have been approved by a vote of the majority of the membership present at any regular meeting.  He or she shall sign the minutes of the Recording Secretary, when the assembly approves them.  In the event that the Financial Secretary or Recording Secretary is unable to attend a meeting, the President shall ensure that the proper books and effects necessary to conduct the business are taken to the meeting.

Sub-Section A:

The Local Union President or designee will be a member of the governing board of all Local Unit Affiliates with voice and vote.

Sub-Section B:

The President shall serve under the direction of the membership and the Executive Board as Services Representative for all affiliated Units of Local 598/CAW.  


Section 3: Vice-President

It shall be the duty of the Vice-President(s) to preside over meetings of the Union in the absence of the President, assist the President at all times to keep order, to conduct the affairs of the Union and to act in his or her absence, resignation or death.

Section 4: Recording Secretary

It shall be the duty of the Recording Secretary to keep a faithful and accurate record of all minutes of the Local’s meetings, receive all correspondence, petitions, communications or memorials required of him or her by the Local.  He or she shall keep a file of all matters pertaining to his or her office, which shall be at all times open to the inspection of the Trustees and members.  In the event that the Recording Secretary shall be unable to attend a meeting of the Union, he or she shall turn over to the President before the meeting, the books and necessary effects of his or her office.  The Recording Secretary shall sign all requisitions for funds that have been authorized by the Local.

Section 5: Financial Secretary

The duties of the Financial Secretary are clearly defined in Article 37, Section 4 of the Constitution.  The Financial Secretary shall have custody of and be responsible for all Local Union funds.  He or she shall at all times be bonded for a sufficient sum to protect all money in his or her custody.  Should he or she be unable to attend a meeting he or she shall, before the meeting, turn necessary books and effects over to the President of the Local.

Section 6: Guide

It shall be the duty of the Guide (Warden) to take charge of the doors of the Meeting Hall and ensure that all membership cards are examined and only members are admitted, except by permission of the President.  He or she shall also assist the President to preserve order.

Section 7: Sergeant-At-Arms

It shall be the duty of the Sergeant-At-Arms (Conductor) to introduce all new members and visitors and to assist the President in preserving order when called upon to do so.  He or she shall also take charge of all property of the Local Union not otherwise provided for and perform such other duties as assigned.


Section 8: Unit Chair

It shall be the duty of the Unit Chair* to work under the direction of the membership in his or her Unit through the Executive Board.  The Unit Chair shall have voice and vote on the Executive Board if he or she serves as a Member-At-Large where applicable and will be elected by the membership in his or her unit, in the election year and every three years thereafter by plurality vote.

*Formerly known as Service Representative

Section 9: Trustees

a) It shall be the duty of the Local Union Trustees to examine the financial records and books of the Local Union on a quarterly basis.

b) Once a year a chartered accountant selected by the Local Union Executive Board shall audit the financial records.

c) The Trustees will review the chartered accountants’ audit and report their findings to the Local Executive Board and membership.

d) The President, Financial Secretary and designated third who will be a member of the Executive Board, shall be signing officers, all of whom will be bonded at the expense of the Local.

e) The Trustees shall also, upon any change of Financial Secretary, check the effects of the Local Union before turning them over to the new Financial Secretary.

f) The Trustees will make recommendations as required to the Executive Board on any financial matter, which could affect the security of the Local Union.